Frequently Asked Questions about the Recreational Program
This page contains Frequently Asked Questions (FAQ) about our Rec program. If you don't find an answer here, send an e-mail to firstname.lastname@example.org.
Q. How do I volunteer to coach a team?
We cannot run the recreation program without our volunteer coaches. If you are interested in coaching in the Fall season please read on.
Note: Registering as a coach volunteer and registering your player(s) are two different actions and need to be done separately.
1. Please volunteer to coach via the Coach Registration Link available in March. An Age Group Coordinator will be in contact with you before team formation begins in April.
2. Once you are confirmed to coach by the Age Group Coordinator, you will need to complete an online Concussion management course and fingerprinting check. NorCal Premier League has additional requirements for coaches in the U16 and U19 age groups.
Q. How many coaches is a team allowed to have?
By rule, we allow each team to have two coaches. In some cases, the House Committee can allow a team a third coach. However, this must be approved prior to team formation. Contact the appropriate Age Group Coordinator to make this request.
Q. What is the coach rebate?
We are happy to announce that in the 2018 Fall Recreation season we will offer a $50 rebate to all Head Coaches of a team. The rebate applies to each Head Coach position (so a coach who is the Head Coach of two teams will receive a $100 rebate). To receive the rebate at the end of the season a coach must:
- Complete their coaching assignment for the season.
- Turn in their club issued gear at the end of the season.
- Complete the player evaluations for their team before the Walnut Tournament weekend.
Q. What do I do if a player is injured at practice or during a match?
Coaches are required to report all injuries that require immediate medical attention. Also report injuries that result in a player missing a subsequent game or practice. Use this Injury Reporting to report.
To return to play, all players must email a doctors note clearing that player to return to play to the club at Admin@WCSC.org
In Season Questions from coaches
Q. Who sets up and closes the fields on game day?
The Home team for the first match of the day sets up the fields
The Home team for the last match of the day breaks down and cleans up the fields
Q. Where do teams set up and who gets to choose?
Teams and their fans should set up on opposite sides of the fields from each other.
The home team selects which side of the field they want to set up on.
Q. When will registration for the 2018 Fall recreation season open?
Registration will open in the first week of March 2018
Q. What is the registration fee for the 2018 Fall recreation season?
The registration fee will be $281 for the Fall Recreation season. This includes a uniform kit of two jerseys, shirts, and a pair of socks.
Q. What is the refund policy for recreational registration fees?
- 90% Refund up through May 31st
- 50% Refund up through June 30th
- 25% Refund up through July 31st
- No refund after July 31st
All requests for refunds must be submitted to the Assistant Registrar.
Q. What if my player wants to tryout for a Competitive or Select team? Should I register in the recreation program?
We encourage all players who plan on playing in one of our programs this season to register in the recreation program and attend the Competitive or Select program tryouts. If a player makes a Competitive or Select roster, we will apply the full registration fee already paid to the registration for the Competitive or Select program. You will only have to pay the difference. The benefit for registering in the Recreation program ahead of the other tryouts are that your players spot is held in case they do not make another team or change their mind. Please remember though that this does not guarantee a spot in the Recreation program as it only holds the spot that you were in at the time of registration (ie, if you registered and the age group you are in was already full and you were placed on a wait list, then you will stay in your place on the wait list).
Q. What age group will my player be in this year?
We understand that there may be confusion about the age groups for 2018. After reviewing our recreation program we have decided to not adopt the birth year age group matrix for the U6-U14 Age Groups and will continue to determine age groups on a calendar from August 1 to July 31 for those Age Groups.
The U16 and U19 Age Groups will determine age groups by birth year.
The following matrix defines the age groups for 2017 for the WCSC House Program:
|August 1, 2012 to July 31, 2013||U6|
|August 1, 2011 to July 31, 2012||U7|
|August 1, 2010 to July 31, 2011||U8|
|August 1, 2009 to July 31, 2010||U9|
|August 1, 2008 to July 31, 2009||U10|
|August 1, 2007 to July 31, 2008||U11|
|August 1, 2006 to July 31, 2007||U12|
|August 1, 2004 to July 31, 2006||U14|
|Born in years 2003/2004||U16|
|Born in years 2000/2001/2002||U19|
* Players born between August 1 and December 31, 2004 have the option to play in either U14 or U16.
Q. What are the play-up rules in 2018?
- Player/Parent must get permission from the House Committee.
- Players born between August 1 to December 31 can request to play up to the next age group. I.e. a player born on August 1 to play-up to the next age group. A player with the birthday of January 1 or after cannot play-up to the next age group.
Q. How do you form teams? Will my child play with his schoolmates and friends?
The intent of the house program is to provide our youth soccer players with an opportunity to learn the fundamentals of soccer, develop their skills, and have fun. With that objective, we form U6-U14 teams based on two criteria:
1) Competetive balance (where possible, teams will be balanced based on skill levels of the players to provide a fun environment and an equal opportunity to compete); and
2) School/geographic location (teams are formed according to school attended or within neighborhoods and adjacent neighborhoods).
3) Each player can make a friend request. Friend requests must be mutual in order to be honored - Please plan with your friends before regsitering. We do NOT honor requests to play for a specific coach, except for U16-U19 players.
If you have questions, please contact your child's age group coordinator.
Q. How do "Friend Requests" work?
We do our best to have friend's play together, as it is an important part of participating in an activity. Each player can make a friend request. Friend requests must be mutual in order to be honored - Please plan with your friends before registering. We do NOT honor requests to play for a specific coach, except for U16-U19 players.
Also note, that Friend Requests that are made by players in the "Late Registration" period may not be honored as teams may have already been formed.
Q. When will we hear about placement on teams?
Recreational teams will be formed in late May to early June. Coaches will begin to contact the players on their team around that time. If you have not heard from a coach by July 15th, contact the appropriate age group coordinator.
Q. Where do I buy uniforms?
Uniforms are not included with the registration fee the 2019 season. If your player needs to purchase a complete or partial uniform, they are sold at Soccer.Com. Uniform pricing, sizing and related information will be provided soon.
Q. What equipment does my player need?
Every player will need to wear cleats and shin guards to every practice and match. They should also have their own ball for practice:
U6 to U8: size 3 ball
U9 to U12: size 4 ball
U14 to U19: size 5 ball
Q. When does practice start for house teams?
Practices are allowed to start on August 1st. The exact schedule and practice location is determined by the coach. Practices for every team will start depending on availability of the coaches and players.
Q. What is the schedule for the fall season?
The fall season is normally comprised of 10 games (although this may vary from season to season), with regular season games beginning in early September and continuing through early- to mid-November. During the regular season the teams may have one or more Sunday games.
During the last weekend of the season, a tournament for U9, U10, U11, U12 and U14 house teams is scheduled for November 12th and 13th (with a rainout date TBD).
Q. What happens in the event of rain on a match day?
For information on whether or not the fields are open, please call the rain hotline at 925-256-3574. Please note that the decision to close fields is made by the City of Walnut Creek Parks and Recreation staff and not by Walnut Creek Soccer Club.
If possible, we will attempt to reschedule matches last to rain outs, however, this is not guaranteed.
Q. How do I contact my Age Group Coordinator or someone else on the House Committee?
The contact information for all of the members of the House committee can be found by clicking on this link
Q. Please tell me about the season in general?
The House program is an "in-house" recreation program as opposed to our competitive program that travels to other clubs to play their matches. House matches are played in Walnut Creek against teams within the club house program.
Teams practice once or twice a week depending on the age of the players and the availability of the coach.
Practices start the first week of August (no earlier than August 1st).
Matches start the weekend after Labor Day (September 10th in 2016) and run for 10 straight weekends. Practices continue throughout the season.
Practices times, day of week, and location are at the discretion of the coaches and can be held wherever we have a permit (and that are allowed per club rules).
Q. Do players receive participation awards?
The U6, U7, and U8 age groups will receive participation awards (trophies or medals)
U9 to U14 teams play in a season ending tournament and are awarded medals or trophies if they finish in the top of their age group.